How to set default and reply signatures for Client-Side with Microsoft 365 subscriptions

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You can use signature rules in the Manage screen or the Exclaimer Outlook Add-In pane to set a specific signature to apply as default in two ways: the default for new emails, and the default for replies and forwarded emails. Your defaults then apply using the Exclaimer Outlook Add-In.

To set a Client-Side signature as a default:

Select an option below to view the related instructions:

Option 1: Set a signature as a default in the Exclaimer portal

1. From the menu sidebar, select Signatures, then locate the signature you wish to set as a default and select Manage Rules.
   
   
2. Select the Enable tab. The default options are found in the Client-Side section under Apply as default for.
   
   
   _{The Apply as default for checkboxes set this signature as a default.}
   
   
3. Select a checkbox to choose a default type for this signature:
   
   Select New messages to apply this signature as a default for new emails.
   
   Select Replies and forwards to apply this signature as a default for email replies and forwarded emails.
   
4. To remove a default setting, deselect the checkbox.
   
   
5. In the unsaved changes banner, select Save.
   
   
6. Run a manual data synchronization to sync your signatures with Outlook.
   
   
7. Install the Exclaimer Outlook Add-In. Your default signatures are now applied when you send an email using Client-Side deployment.
   
   
8. To view your default signatures, open your email client and view the Add-In signatures pane. Icons are displayed above signatures - if a signature has been set as a default, the corresponding icon is highlighted.
   
   
   _{Signatures in the Exclaimer Outlook Add-In. There are icons above each signature. Icons are highlighted when a signature is set as default.}
   
   The pencil icon indicates a signature set as default for new emails. The arrow icon indicates a signature set as default for replies and forwards.
   
   
   _{The corresponding icon appears orange when the signature is set as a default.}
   
   Signatures set as default for both types display both icons.
   

Option 2: Set a signature as a default using the Outlook Add-In

9. Install the Exclaimer Outlook Add-In. For more information, see how to install the Outlook Add-In.
   
10. Run a manual data synchronization to sync your signatures with Outlook.
    
    
11. Open your email client and view the Add-In signatures pane. Icons for defaults are displayed above signatures.
    
    
    _{Signatures in the Exclaimer Outlook Add-In. There are icons above each signature. Icons are highlighted when a signature is set as default.}
    
    
12. Select the pencil icon to set a signature as the default for new emails. The icon appears orange for signatures that are set as defaults.
    
    
13. Select the arrow icon indicates a signature set as default for replies and forwards. The icon appears orange for signatures that are set as defaults.
    
    
    _{The corresponding icon appears orange when the signature is set as a default.}